A polished resume can make the difference between landing an interview and being overlooked. At Texas Star Recruiting, we review dozens of applications weekly for high-net-worth clients. Use this checklist to make sure your Executive Assistant or Personal Assistant resume stands out for the right reasons.
1. Presentation & Format
- Clean, professional layout (no bright colors, fancy fonts, or headshots).
- Consistent formatting: same font, spacing, and bullet style.
- 1–2 pages maximum (exceptions only for 15+ years of experience).
2. Professional Summary
- 3–4 sentences at the top (not an objective statement).
- Highlight years of EA/PA experience, industries, and signature strengths.
- Include keywords: discretion, organization, executive support.
3. Work Experience
- List positions in reverse chronological order (most recent first).
- Each role includes: title, company, location, and dates.
- Use short paragraph-style bullets (2–4 lines each).
- Show measurable impact:
- “Managed calendars for 6 executives”
- “Coordinated $1M+ annual events”
- “Reduced vendor costs by 20%”
- Include both professional and, if relevant, personal assistant duties.
4. Skills & Tools
- Microsoft Office Suite, Google Workspace, Concur/Expensify.
- Travel booking (domestic/international, private jet experience if applicable).
- Event planning, budget management, vendor coordination.
- Emphasize discretion, confidentiality, and client service.
5. Education & Extras
- Degree(s), GPA (they often ask), certifications, or relevant training.
- Professional organizations or polished volunteer work.
6. Final Review
- Resume is tailored for EA/PA roles (not generic admin).
- No spelling, grammar, or formatting errors.
- Contact info + LinkedIn profile included.
- Saved as PDF (unless recruiter requests Word).
TSR Note
“Your resume is more than a list of duties — it’s proof that you can represent and support high-profile clients with discretion and excellence.”